Donor Privacy & Confidentiality Policy
PURPOSE:
The purpose of this policy is to state the position of Boys & Girls Clubs of King County (BGCKC) on donor confidentiality and donor anonymity and will guide the actions of the Board of Directors, the Executive team and staff who may serve, regarding the rights of donors and potential donors to confidentiality regarding their transactions with BGCKC.
Boys & Girls Clubs of King County recognizes that the operation of the resource development department requires the maintenance and management of extensive donor and prospect records. Donor records often contain sensitive information that has been shared with or developed by BGCKC staff on a confidential basis. “Records” means all files, including electronic data, containing information on donors or prospective donors to BGCKC.
POLICIES:
Kinds of information
BGCKC may collect personal information such as names, company names, titles, addresses, telephone numbers, fax numbers, e-mail addresses, and payment information (such as credit card numbers)from donors. By submitting personal information, the donor acknowledges that he or she has read this privacy policy, understands it, agrees to its terms and authorizes BGCKC to collect, use and disclose personal information pursuant to the terms of this privacy policy.
Any information you submit through email, online, phone, mail, or by an employee becomes the sole property of Boys & Girls Clubs of King County.
How we use it
BGCKC uses personal information collected from donors to respond to donor inquiries, to issue donation receipts, to help in deciding who receives future fundraising appeals, to help organize fundraising events, and to inform donors of new programs and services.
How we protect your information
The first protection we ensure is that BGCKC never sells, rents, leases or exchanges your personal information with other organizations. The identity of all who contact us through our website, postal mail, and email will be kept confidential. The use of your information is limited to internal purposes, by authorized individuals, to better service existing donors, potential donors, or partner relationships. We make every effort to ensure the security of your information. To prevent unauthorized access, maintain data accuracy, and ensure the proper use of information, we have established and implemented appropriate physical, electronic, and managerial procedures to safeguard and secure the information we collect online.
Removing your name from our mailing list
You can ask to be removed from our email list, mailing list, or phone lists.
If you determine that information in our database is inaccurate or it has changed, you can modify your personal information by using the contact form or calling us at 206-436-1840.
Disclosure of pending gifts
In the event that the CDO concludes that BGCKC is likely to receive, in the immediate future, a gift equal to or greater than five percent of its then existing assets, the CDO shall notify the CEO. The CEO and the CDO shall apply all requirements of the gift acceptance policy and determine the appropriate course for notifying the Board of Directors.
